Bold Factory Less
The factory software that finally speaks your factory's language
Overview
Our flagship industrial ERP, now at version 4.100.610: one pack that runs the whole company of a factory that transforms materials — raw material, production, stock and warehouses, sales, logistics, finance, payroll and real double-entry accounting. 60 modules across 11 business domains and 218 screens, all sharing the same data, from the truck on the weighbridge to the balance sheet. Every gesture on the floor writes its own accounting entry, so nothing is ever typed twice. 41 countries at install, taxes paid from the software, and it keeps working on your local network when the internet drops.
Key Features
- 60 modules across 11 business domains, 218 screens
- Double-entry accounting born from every gesture on the floor
- Real warehouses, lot-by-lot counts and batch traceability
- Taxes, withholding and every authority on one screen
- Real cost price: actual consumption, transport and own components
- HR & payroll: attendance, leave, final settlement
- Approval ceiling on every large disbursement
- On site without internet, private server, or hosted by us
By the numbers
- Business domains
- Modules, each a right of its own
- Screens
- Dialog forms
- Printable documents
- Countries at install
- Current version
What the software really does
The features below are not promises — each one is in the product today.
One pack, not a stack of tools
Most factories juggle an accounting package, a stock spreadsheet, a payroll tool and a notebook at the weighbridge, then spend the month reconciling them. Bold Factory Less replaces all of it: 60 modules sharing the same data, from the truck on the scale to the balance sheet. Nothing to buy on top, nothing to connect — the breadth of the largest ERPs, at a price and a scale a growing factory can actually carry, without an eighteen-month integration project.
Accounting that keeps itself
Nobody re-types anything into the books. Confirming a delivery moves the stock and posts the cost of sales in the same transaction; a payroll run, a loss in transit or a damaged return each write their own entry. Statements are up to date every day, every line of the trial balance traces back to its entries, and every entry names the document that produced it. The software always refers to an accounting role, never a hard-coded account number, so your chart of accounts stays yours.
Books that correct themselves like an auditor would
A payment keyed twice, a supplier paid the wrong amount, a manual entry on the wrong account, an opening balance taken over wrong: each is undone by its own gesture, which reads back the original entry and reverses it line by line on the accounts actually used. The document stays visible, marked Cancelled, with its reason. Nothing is ever erased — deleted items can be restored by the Super Admin. The period sales report and the aged balance check themselves against the ledger and name the exact invoices that make any gap.
Rights given gesture by gesture
Declaring is not validating. Granting is not disbursing. Keeping a recipe is not touching prices. Each module carries eight verbs of permission, with a preset per role and an override per person — and a role can work all day without ever seeing an amount. Above a ceiling you set, supplier payments, expenses, salaries and customer refunds wait for management's approval on its own screen; the entry is born at the decision, not before, and carries the name of whoever took it.
Treasury that tells the truth
Cash, mobile money, cheques and several banks on every flow. Every payment leaves the exact account you name — a given bank, till or mobile money wallet — and returns to it if cancelled. A cash account can never go negative in silence: an over-limit payment is refused, with the missing amount stated. A cheque received waits outside the treasury until the bank credits it; if it bounces, the receivable comes back to life with a letter for the customer. Foreign-exchange gains and losses get their own register, with both rates.
Bank loans that follow themselves
A loan enters the books the day the money arrives, on the account you name. Its schedule is built at drawdown (three methods) and adjusts to the bank's own table. Each instalment writes a single entry that separates capital, interest and late penalty. What you still owe is never typed — it is deduced from what you paid, lender by lender.
Every authority and every deadline on one screen
The Tax & Government module puts the tax office, customs, the local assembly, social security and regulators on one schedule: each obligation with its dated rate and due date, recorded, declared, then paid through the approval gate, with a statement per authority. VAT collected, payroll tax and contributions are paid from the software, computed from your entries. Withholding tax is calculated automatically when you pay a supplier, with a numbered certificate. Corporate income tax is computed before year end. For Ghana, one click installs GRA, SSNIT, your assembly and the EPA with verified rates — and a new rate never rewrites the past.
A real cost price, not an estimate
The cost of a product is what went into the machine, not what the recipe planned. The workshop declares actual consumption material by material before an order can close; surplus goes back to the store at the price it left at, so the average cost does not move. Components the factory makes itself — the drum, the cap, the bulk — leave stock by their own lots and count in the price of what contains them. Transport cost is added to purchased material, by-products lower the cost of their source, and quality samples destroyed in testing are charged to the good units, as IAS 2 requires.
A shop floor run from a tablet
Workshops, lines, machines and shift teams modelled as they really are. Routings and recipes (BOM), production orders, a Quick Production launch in four gestures, and a Live Shop Floor that shows which step runs on which machine — including a TV mode for the workshop wall. Machine set-up is timed apart from the run, stoppages are declared on the floor, quality control is blocking (what fails cannot be sold), and scrap stays strictly separate from reprocessing. Counted materials like cartons and labels leave in whole units.
Real warehouses, counted lot by lot
Every receipt, issue, delivery, return and count names its store, and a storekeeper can be limited to their own stores. Open a lot and see how much sits in each one. A transfer note carries goods between stores through transit without changing stock value; what never arrives goes to dispute instead of vanishing. Inventory is counted blind, lot by lot: a lot found short in one store and long in another is corrected as misplaced, not booked as a loss, and the financial impact is shown before you validate. Full batch traceability runs from raw material to the customer who received it.
Sales that leave once, through one door
From the client file to the signed delivery note, in one chain. A delivery note is issued only from an issued invoice, so the same sale can never leave twice, and the lots that left are printed on the paper the customer signs. Invoices, proformas and credit notes post their entries as they are issued; VAT is decided line by line. A paid invoice can even be re-issued with VAT, carrying over what was already paid. "Buy ten, two free", gifts and staff allocations each land on their own account, so you know what the quarter gave away, and to whom.
Agents, commissions and rebates
Commercial agents own their client portfolio; the agent is frozen on each order at the moment of sale. Commission plans trigger on order, delivery or payment, are provisioned as a liability and settled through payroll. Client and internal rebates each follow their own accounting chain, and every agent gets a My Space screen with their clients, sales and commissions — and nothing beyond.
Logistics and a weighbridge that tells the truth
Which vehicle, which driver, which orders — with or without a weighbridge. Gross, tare and net are compared with the theoretical weight of the load, and when an item has no weight in the catalogue, the software names it instead of inventing a variance that would accuse an innocent driver. Fuel, tolls and the hired carrier's invoice attach to the trip and are shared between the orders carried, by weight: a distant delivery stops looking as profitable as the one next door. Returnable packaging has its own third-party account.
Procurement in three documents
Purchase order, supplier invoice and goods receipt form one chain, so you never pay for what has not arrived, and stock never rises before the loading bay. Supplier credits, services purchased and a supplier wallet that shows invoices, payments and advances on a single page. A supplier paid too much becomes a claim on its own account.
HR & payroll with their own section
HR keeps the people, their careers and their time; the payroll officer prepares and pays; the accountant disburses. Departments, positions with salary ranges, attendance recorded from a tablet against the planned schedule, leave requested and approved. Hours and overtime are computed, never typed, and paid at your rates — monthly, twice a month or by the day — with the thirteenth month the way you pay it. Payroll components, tax scales and contributions are configured by the company. Staff loans become real receivables, and a departure pays the final settlement to the half-day.
An annual report that checks itself
A real year-end close, then a six-page annual report you can hand to a bank: what the year produced, what material cost, what is still owed. Each figure is reached twice, by two independent paths — and if they disagree, the document prints the difference instead of hiding it. Last year's figures sit beside this year's, with an Excel export. Fixed assets are depreciated month by month, budgets compare themselves to the ledger, and bank statements are reconciled by the software.
Documents that are never rewritten
An invoice, a receipt or an advice note freezes the moment it leaves your hands. Whatever happens next is added under its own number, never written over the original. A year later you find exactly the paper the customer is holding. Balances are never stored, always computed, so two screens can never disagree.
Built for the floor, offline-first
Installed on site, the factory keeps working when the internet drops, and the weighbridge indicator is wired directly to the server. Tablets and phones are first-class: every screen is designed to be used standing in a warehouse, down to a 393-pixel display. Type part of a code or name and long catalogues narrow as you type. An executive cockpit gives the owner revenue, profit, receivables, payables, payroll and production — with PDF sharing straight to WhatsApp.
Your data stays with you
Installed on your own server, under your own domain, with a certificate in your name; the database is reachable from no public address. Every night one backup carries the accounts and their attachments together, then is test-restored on a throwaway database — a backup never restored is only a belief. Updates arrive as a sealed package holding only the version you accepted, are checked for integrity, and install themselves at night in the window you choose.
Handbooks, not repeated trainings
Two handbooks ship with the software. One follows a batch through production, quality and rework, listing the twenty-two refusals the software can oppose, their exact wording and the gesture that lifts each one. The other answers the questions an audit firm asks about somebody else's software. Both end with what the product does not do.
Domains & modules
A domain is a section of the sidebar. A module is a right of its own: switched on or off for a factory, and given to a person verb by verb. Module names stay in English, exactly as they appear in the software.
Overview
2 modulesThe first screen of the day, and the one the owner opens at night.
- Dashboard
- Executive cockpit
Sales
8 modulesFrom the client file to the signed delivery note: one chain, no re-keying.
- Clients
- Client Orders
- Order readiness
- Invoicing
- Delivery Notes
- Finished Goods Catalog
- Marketing & Commercial
- My Space
Finance
10 modulesEvery movement of money, and where it landed in the books.
- Payments
- Cheques to Collect
- Payment Declarations
- Deposits & Advances
- Client Debts
- Wallets
- Expenses
- Bank Loans
- Tax & Government
- Asset Profitability
Procurement
5 modulesBuying raw material without losing the thread between order, reception and invoice.
- Raw Material Catalog
- Suppliers
- Raw Material Purchases
- Supplier Invoices
- Supplier Credits
Stock
4 modulesPerpetual stock, real lots, and a scale that tells the truth.
- Raw Material Stock
- Finished Goods Stock
- Inventory
- Weighbridge
Logistics
2 modulesWhich vehicle, which driver, which orders, with or without a weighbridge.
- Logistics
- Returnable packaging
Production
13 modulesRecipes, orders, shop floor, quality, and what a batch really cost.
- Workshops
- Production Teams
- Machines
- Machine Stops
- Routings
- Recipes (BOM)
- Production Orders
- Quick Production
- Live Shop Floor
- Quality Control
- Scraps
- Reprocessing
- Costs & valuation
Regularization
1 moduleThe screen that repairs the past without rewriting it.
- Regularization
Accounting
5 modulesDouble-entry books never typed twice, that correct themselves the way an auditor would.
- Accounting
- Fixed Assets
- Annual report
- Budgets
- Reports
HR & Payroll
3 modulesThe people, their time and their pay — a section of its own.
- HR & Payroll
- Work Time
- Staff loans
Administration
7 modulesWho may do what, what happened, and how the company is set up.
- Company Settings
- Business rules
- Users
- Notification broadcast
- Audit Log
- Data Import
Every feature above is shipped and running in factories today — from version 1.0 to 4.100.610, and the pace is not slowing. Still on the bench: the SYSCOHADA chart of accounts for the OHADA zone, whose engine and countries are already in place.
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